Instructions
The call for abstracts was very successful and around 170 proposals were submitted. We wish to thank again all authors who submitted an abstract, and we hope to meet all authors at the conference.
The review process took longer than expected due to the high number of abstracts. All abstracts have now been evaluated. All authors have received a notification on the evaluation results.
Registration of authors
The registration has been closed. Those participants who have specific responsibilities in the conference but have not registered yet should do so by directly contacting IPTS: JRC-IPTS-FORERA@ec.europa.eu
Instructions for Papers
Templates
All authors of abstracts that have been selected as a Paper can find 2 templates below for preparing the Paper and the Presentation.
- The Paper template contains an extended abstract, an updated version of the original abstract, and the Paper itself. Click here to download the Paper template.
- The Presentation template contains 2 pages. Please add Paper Title, Author and Institution on the 1st page. You can then copy the 2nd page to build the presentation. Presentations should be no longer than 15 slides and take no longer than 20 minutes. Click here to download the Presentation template.
All Presentations are divided into 5 themes. Each theme will be introduced by an Anchor Paper. In preparing the full documents please use as a guideline the description of the theme under which your abstract has been selected. Click here to go to the themes.
What happens with the Papers and Presentations?
- Once the deadline for the papers has passed, all papers received are uploaded to the website, so participants can prepare for the Conference. Once the deadline for the presentations has passed all presentations received are also uploaded to the website.
- Book of Abstracts: The extended abstracts of all papers will appear in the Book of Abstracts, which will be given to all participants at the beginning of the conference.
- Presentation during the conference: All Paper Presentations during the conference will be video recorded, and may be uploaded to the conference website after the conference.
- Conference Proceedings: All full Papers will be integrated in the Conference Proceedings after the conference.
In order to allow JRC-IPTS to spread the above mentioned information, Paper authors are asked to sign and submit an Authors' Agreement. Click here to download the agreement.
How to send the documents?
- Please save the Paper only using the first author's last name, preceded by the theme's number: E.g. '3-AUTHOR'S SURNAME.DOC' is the name of a Paper for theme 3. Please send the Paper to JRC-IPTS-FORERA@ec.europa.eu by no later than the 15th of August, in order to ensure that all extended abstracts can be integrated in the Book of Abstracts.
- Please save the Presentation only using the first author's last name, preceded by the theme's number: E.g. '3-AUTHOR'S SURNAME.PPT' is the name of a Presentation for theme 3. Please send the Presentation to JRC-IPTS-FORERA@ec.europa.eu by no later than the 15th of September.
- Please print the Authors' Agreement, fill in, sign and scan the document, save it using the first author's last name, preceded by AAPAPER: E.g. 'AAPAPER-AUTHOR'S SURNAME.DOC' and send it by e-mail to JRC-IPTS-FORERA@ec.europa.eu by no later than the 31th of August. If you are not able to scan the Agreement you can send it by mail to the address in the footnote of the agreement, mentioning "IPTS-FORERA - AUTHORS' AGREEMENT".
Instructions for Posters
Templates
All authors of abstracts that have been selected as a Poster can find 2 templates below for preparing the Poster and the Poster's Brief.
All Posters are divided into 5 themes. Each theme will be introduced by an Anchor Paper. In preparing the full documents please use as a guideline the description of the theme under which your abstract has been selected. Click here to go to the themes.
What happens with the Posters and the Posters' Briefs?
- During the Conference: All Posters will be presented to participants during the coffee breaks and lunch time.
- Book of Abstracts: The Poster's Briefs will appear in the Book of Abstracts, which will be given to all participants at the beginning of the conference.
- Website: After the conference all Posters will be uploaded to the website.
- Conference Proceedings: The Poster's Briefs will be integrated in the Conference Proceedings after the conference.
In order to allow JRC-IPTS to spread the above mentioned information, Poster authors are asked to sign and submit an Authors' Agreement. Click here to download the agreement.
How to send the documents?
- Please save the Poster's Brief only using the first author's last name, preceded by the theme's number: E.g. '3-AUTHOR'S SURNAME.DOC' is the name of a Poster's Brief for theme 3. Please send the Poster's Brief to JRC-IPTS-FORERA@ec.europa.eu by no later than the 15th of August, in order to ensure that all Poster's Briefs can be integrated in the Book of Abstracts.
- Please save the Poster only using the first author's last name, preceded by the theme's number: E.g. '3-AUTHOR'S SURNAME.PPT' is the name of a Poster for theme 3. Please send the Poster to JRC-IPTS-FORERA@ec.europa.eu by no later than the 15th of September.
- Please print the Authors' Agreement, fill in, sign and scan the document, save it using the first author's last name, preceded by AAPOSTER: E.g. 'AAPOSTER-AUTHOR'S SURNAME.DOC' and send it by e-mail to JRC-IPTS-FORERA@ec.europa.eu by no later than the 31th of August. If you are not able to scan the Agreement you can send it by mail to the address in the footnote of the agreement, mentioning "IPTS-FORERA - AUTHORS' AGREEMENT".